Paperwork

With responsibility comes paperwork. It is important to keep the paperwork process flowing efficiently. Whenever you find too much paperwork on your desk, take time out to reorganize. Review all the papers on your desk just once and divide it into the following classifications: [Do this, while standing over the waste paper basket]

– Do it now
– Action pending
– Reading material
– Round file [Garbage]

Try to put the highest priority item at the top of your Do it now pile, then act on it immediately. This way, you will not feel overwhelmed with disorganization by having a large volume of paperwork laying around. Clearing your desk completely, or at least organizing it before you leave the office each night, should be a standard practice. This helps to get you off to a good start the next morning.

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Home Work

Although there are times when taking work home with you will be necessary in order to get the job done, it is generally not a good practice. Do not make a habit of bringing work home with you. It is a sign of either poor time management at work or being a workaholic. This is inconsistent with leading a successful, well balanced life. If you find that you are consistently taking work home with you, something’s wrong. Try to delegate the work to someone else, or organize your time more efficiently so that you can get your work done during normal working hours. You need to get away from work at the end of the day, both physically and mentally. Doing office work at home tends to be counter-productive, draining you of energies and alienating your loved ones.

It is also a dangerous habit because if you can’t get something done during the day, you’ll start to believe that “there’s always tonight”… It isn’t worth it.
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Time Outs

Working for long periods of time without taking a break is not time effective. Energy decreases, and physical stress and tension accumulates. Irritability, fatigue, and anxiety can all be caused by the failure to take a time out during a normal work day. Periodic breaks can rejuvenate, invigorate and stimulate a person to be more productive. Don’t be the workaholic who thinks that if you are not always working, you are not being productive. On the contrary, taking a few well timed breaks, with a change of venue, some isometric exercises, or a little bit of social interaction, can make all the difference in the world. Not only will it be refreshing, but it will also increase your efficiency.

Remember, anything that contributes to your health and well being is good time management.

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Crisis Management

Whenever you find yourself in a crisis situation, one of the first questions you should ask is, “What can I do to prevent this crisis from happening again in the future?”. Most crisis situations could be avoided with proper planning and good organization. In addition to handling the crisis, analyze each situation to see how you can prevent a repetitious occurrence. Act on problems without delay. Many crisis situations arise by failing to act immediately on a situation. If these issues are acted upon quickly, they will not develop into costly and time consuming crisis situations.

Boyer Consulting has the tools and services to teach you proper plans to deal with these situations and organization techniques to deter these situations from happening in the future.
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